21st CCLC Updates

The Virginia Department of Education has developed a Frequently Asked Questions (FAQs) document to assist school divisions and grantees during the COVID-19 pandemic.It includes information from the VDOE COVID-19 website as well as 21st CCLC-specific questions that may be helpful to grantees.

VA 21st CCLC FAQ (March 2020)


Pandemic Response News

If you have resources to share, contact Christine Jones Monaccio, Professional Development and Quality Coordinator, at Christine.jones-monaccio@v-post.org.

Planning for Reopening

With the 2020-2021 school year in session, which school districts are offering in-person, hybrid or remote instruction remains fluid during the pandemic. School District statuses can be found on  the VDOE COVID-19 page along with all other VDOE pandemic related details. 

The phases for in-person instruction in each phase are as follows:

  • Phase One: special education programs and childcare for working families
  • Phase Two: Phase One plus preschool through third-grade students, English learners, and summer camps in school buildings
  • Phase Three: all students may receive in-person instruction as can be accommodated with strict social distancing measures in place, which may require alternative schedules that blend in-person and remote learning for students
  • Beyond Phase Three: divisions will resume “new-normal” operations under future guidance

No matter the local phase status, out-of-school time programs remain focused on

  • Preventing the furthering opportunity gap and COVID Slide
  • Supporting working families in need of care
  • Helping youth reconnect and re-engage after this period of loss and isolation.
  • Providing caring adults practicing culturally responsive and trauma-informed care
  • The Virginia Department of Education has released their return to school plan, Recover, Redesign, and Restart 2020. Pages 35-36 speak directly to out-of-school time programs and were informed by VPOST’s work on the Return to School Taskforce contributions. This section details important questions to ask during planning stages, immediately before opening and while open and operating. Out-of-School Time programs should also take care to review the
    The Centering Equity section which outlines strategies and an audit focused on reopening through a prism raising equity.
  • Afterschool Alliance COVID-19 Recovery Backgrounder: handout that describes why afterschool and summer learning programs are important and effective; outlines the support we need for reopening; and provides specific calls-to-action by the audience.
  • Let’s Talk the Future of Afterschool is a series from National Afterschool Association focusing on pivoting offerings based on the needs in our current climate. They have developed a Scenario Planning Document that walks out-of-school time programs through identifying and outlining available options. VPOST Leadership Advisor Council Member, Jonathan Melendez was the featured speaker during one of the Let’s Talks the Future of Afterschool chats on planning for reopening.
  • Connecting_with_School_Administrations_About_Reopening: This sample email and letter makes the case for including afterschool in discussions and planning around reopening schools and may be used as templates for this important communication with school superintendents, administrators and principals.
  • CDC reopening guidelines for schools, camps, and childcare.
  • This NPR article showcases how the YMCA of the USA and New York City's Department of Education has been caring for tens of thousands of children since March with no reports of coronavirus clusters or outbreaks.
  • CASEL (The Collaborative for Academic, Social, and Emotional Learning) shares a framework with actionable recommendations to help plan for the Social-Emotional needs of youth and adults during the summer and the beginning of the new school year.

Virtual Outreach and Distance Learning

  • The Guidance for Out-of-School Time Learning at a Distance (GOLD): Best Practices for Out-of-School Time Programs providing distance learning. These standards include 4 domains, 10 standards, and 27 indicators and a self-assessment piece.
  • BellXcel Remote: An evidence-based Quality Reflection Tool that adapts the classroom experience for home use during this time of distance learning.
  • Virginia Learns Anywhere: In an effort to support Virginia educators, VDOE created the Continuity for Learning (C4L) Task  Force consisting of teachers, leaders, and collaborating educational partners across Virginia. The C4L Task Force has prepared Virginia Learns Anywhere which reinforces much-needed structure while also empowering individual teachers to support students in learning remotely. The C4L Task Force encourages divisions to develop and implement continuous learning plans in partnership with local county health departments, families, staff, and local boards of education.
  • PBS Distance Learning Resources: View a variety of tips, skills and resources for transforming education to a virtual environmen, including a free pre-recorded webinar
  • Best Practices for Online Programs:From VCU's Center for Community Engagement and Impact, this document outlines precautions to protect minors in a virtual environment and increase engagement of youth and families.
  • Google Voice: Educators that would like to reach out to youth and families, but not share their personal phone numbers can sign up for Google voice. This free service provides a U.S. telephone number, chosen by the user from available numbers in selected area codes.

Food Resources

Parent Resources

Educational Resources

COVID-19 Activity Guide


COVID-19, coronavirus, has impacted students and families throughout the world and has significantly altered our education systems, including out-of-school time programs. The activities and resources in the Learning About COVID-19 Activity Guides were intentionally designed to support youth-serving programs in engaging students in learning about the science of COVID-19 and developing greater social awareness and empathy. All activities should be safely executed and aligned with state and local health guidelines.


40 Activities and Challenges

  • Organized by four different age groups (5-9) (10-12) (13-15) (16-18)

  • Adaptable for in-person and virtual instruction, or a hybrid of both, as well as sent as take-home packet

Arts for Learning Virginia (Virginia Affiliate of Young Audiences): Arts for Learning has a suite of virtual arts education programs for out-of-school time programs. View the offerings at: https://yav.org/program/?_theme=virtual-arts-experience

Edible Education: Richmond-based Edible Education has been hosting live kids cooking shows on Facebook. Learn more at: www.facebook.com/EdibleEducationRVA

  • PBS Resources for Lessons and Activities for Emergency Closures: PBS Learning Media producers and educators have come together to curate a special collection of resources organized by grade and subject area. Find videos, lesson plans, and activities that support learning at home. Create a free account to save and organize content.
  • National Center for Family Learning (NCFL): NCFL has developed out-of-school time resources tailored to COVID-19. With a suite of resources, we especially love Wonderpolis. Each day, the site invites visitors to explore an intriguing question about the world around us. Each Wonder of the Day® includes a series of fun and engaging online and offline activities. Activities can be completed In as little as 30 minutes a day is translatable into more than 60 languages.
  • CHoR Defenders vs COVID-19 Coloring Book: The Children's Hospital of Richmond has put together a team of experts in infectious diseases, child and adolescent psychiatry, and child life to develop a free, printable coloring book that can be used as a source for education, amusement and a mental health check-in for kids and parents/guardians.

Social-Emotional Learning

  • Kid-Grit: The Kid-grit educator guide: KNOWLEDGE IS POWER offers social-emotional learning directly corresponding to the COVID-19 crisis. With a foundational approach to holistic SEL, this 5-10 hour activity guide focuses on mindfulness, body awareness, community and connection, and digital and social media awareness.
  • Soar with Wings: Social Emotional Skills for School & Life an educational program created to equip educators with digital resources focused on social and emotional learning.  The offerings for both educators and families provides free standards-aligned learning activities that incorporate academics and fun while building social and emotional skills with grades K–5.
  • WagiLabs: Have you ever had an idea that would make the world a better place? Then, WagiLabs is for you! WagiLabs is all about bringing your Ideas for Good to life. Doing good to help people, animals, and the environment. WagiLabs graduates are called Kidpreneurs. Kidpreneurs use curiosity, compassion, and courage to come up with ideas to solve challenges in their community and in the world.Learn more about their current Kidpreneur Challenge going on now!


  • Flying Classroom: The Flying Classroom is a STEM program that promotes STEM learning through global expeditions which contains over engineering design challenges. The founder and leader of the Flying Classroom, Captain Barrington Irving is conducting fun STEM activities using common household items. Flying Classroom Live Sessions on Thursday afternoons from 2:00pm-2:45pm EST Join us at https://zoom.us/j/990688667 Flying Classroom Live Sessions Thursday evenings from 6:00pm-6:45pm EST Join us at https://zoom.us/j/242134007
  • STEM at Home: The SLECoP is organizing a series of webinars for parents, educators, school administrators and anyone who have students in their care. These webinars are intended to help them with practical tips they can employ for how to keep their children engaged and learning with STEM at Home. https://stemecosystems.org/stemathome/

Funding resources

Staffing and Employment Resources

Worker Compensation
Governor Northam announced several actions to protect working Virginians impacted by the COVID-19 outbreak. They include: no waiting for unemployment benefits, enhanced eligibility for unemployment, including potential eligibility for workers who's employer needs to temporarily slow or cease operations due to COVID-19. Check out the FAQ's here. 
Professional Development:
With many employees at home due to closures, now is the perfect time to offer online professional development.
  • SEL for OST Educators: VPOST held two free virtual professional development days on June 2, and 9, 2020 exploring Social Emotional Learning in the out-of-school time setting.