21st CCLC Updates
The Virginia Department of Education has developed a Frequently Asked Questions (FAQs) document to assist school divisions and grantees during the COVID-19 pandemic.It includes information from the VDOE COVID-19 website as well as 21st CCLC-specific questions that may be helpful to grantees.
Pandemic Response News
Planning for Reopening
With the 2020-2021 school year in session, which school districts are offering in-person, hybrid or remote instruction remains fluid during the pandemic. School District statuses can be found on the VDOE COVID-19 page along with all other VDOE pandemic related details.
The phases for in-person instruction in each phase are as follows:
- Phase One: special education programs and childcare for working families
- Phase Two: Phase One plus preschool through third-grade students, English learners, and summer camps in school buildings
- Phase Three: all students may receive in-person instruction as can be accommodated with strict social distancing measures in place, which may require alternative schedules that blend in-person and remote learning for students
- Beyond Phase Three: divisions will resume “new-normal” operations under future guidance
No matter the local phase status, out-of-school time programs remain focused on
- Preventing the furthering opportunity gap and COVID Slide
- Supporting working families in need of care
- Helping youth reconnect and re-engage after this period of loss and isolation.
- Providing caring adults practicing culturally responsive and trauma-informed care
- The Virginia Department of Education has released their return to school plan, Recover, Redesign, and Restart 2020. Pages 35-36 speak directly to out-of-school time programs and were informed by VPOST’s work on the Return to School Taskforce contributions. This section details important questions to ask during planning stages, immediately before opening and while open and operating. Out-of-School Time programs should also take care to review the
The Centering Equity section which outlines strategies and an audit focused on reopening through a prism raising equity.
- Afterschool Alliance COVID-19 Recovery Backgrounder: handout that describes why afterschool and summer learning programs are important and effective; outlines the support we need for reopening; and provides specific calls-to-action by the audience.
- Let’s Talk the Future of Afterschool is a series from National Afterschool Association focusing on pivoting offerings based on the needs in our current climate. They have developed a Scenario Planning Document that walks out-of-school time programs through identifying and outlining available options. VPOST Leadership Advisor Council Member, Jonathan Melendez was the featured speaker during one of the Let’s Talks the Future of Afterschool chats on planning for reopening.
- Connecting_with_School_Administrations_About_Reopening: This sample email and letter makes the case for including afterschool in discussions and planning around reopening schools and may be used as templates for this important communication with school superintendents, administrators and principals.
- CDC reopening guidelines for schools, camps, and childcare.
- This NPR article showcases how the YMCA of the USA and New York City's Department of Education has been caring for tens of thousands of children since March with no reports of coronavirus clusters or outbreaks.
- CASEL (The Collaborative for Academic, Social, and Emotional Learning) shares a framework with actionable recommendations to help plan for the Social-Emotional needs of youth and adults during the summer and the beginning of the new school year.
Virtual Outreach and Distance Learning
- The Guidance for Out-of-School Time Learning at a Distance (GOLD): Best Practices for Out-of-School Time Programs providing distance learning. These standards include 4 domains, 10 standards, and 27 indicators and a self-assessment piece.
- BellXcel Remote: An evidence-based Quality Reflection Tool that adapts the classroom experience for home use during this time of distance learning.
- Virginia Learns Anywhere: In an effort to support Virginia educators, VDOE created the Continuity for Learning (C4L) Task Force consisting of teachers, leaders, and collaborating educational partners across Virginia. The C4L Task Force has prepared Virginia Learns Anywhere which reinforces much-needed structure while also empowering individual teachers to support students in learning remotely. The C4L Task Force encourages divisions to develop and implement continuous learning plans in partnership with local county health departments, families, staff, and local boards of education.
- PBS Distance Learning Resources: View a variety of tips, skills and resources for transforming education to a virtual environmen, including a free pre-recorded webinar
- Best Practices for Online Programs:From VCU's Center for Community Engagement and Impact, this document outlines precautions to protect minors in a virtual environment and increase engagement of youth and families.
- Google Voice: Educators that would like to reach out to youth and families, but not share their personal phone numbers can sign up for Google voice. This free service provides a U.S. telephone number, chosen by the user from available numbers in selected area codes.
- On the Road Collaborative Program Virtual Learning Overview_April 2020 This document is one of On the Road Collaborative's Virtual Learning Guidelines for their staff. It outlines, goals, activities and platforms used and can be viewed as a sample model.
- Family Outreach Sample Script: From Providence Afterschool Alliance in Rhode Island, this google doc provides sample scripts for participant outreach, and more.
- NoKidHungry Virginia: NoKidHungry has launched a texting hotline to provide information about emergency food distribution sites in local communities. To find food near you text FOOD or COMIDA to 877-877.
- approved-meal-sites-3 This is the list of VDOE approved meal sites (update Dec 29, 2020)
- Federation of Virginia Foodbanks: Find information on local food banks.
- Tips for parents and caregivers: HealthyChildren.org has two great articles outlining tips for parents on working and learning from homes, as well as strategies for keeping calm in the house.
- Learning Heroes: Offers tips and resources to help parents and caregivers serve in the role as at-home educator.
COVID-19 Activity Guide
COVID-19, coronavirus, has impacted students and families throughout the world and has significantly altered our education systems, including out-of-school time programs. The activities and resources in the Learning About COVID-19 Activity Guides were intentionally designed to support youth-serving programs in engaging students in learning about the science of COVID-19 and developing greater social awareness and empathy. All activities should be safely executed and aligned with state and local health guidelines.
40 Activities and Challenges
Organized by four different age groups (5-9) (10-12) (13-15) (16-18)
Adaptable for in-person and virtual instruction, or a hybrid of both, as well as sent as take-home packet
Arts for Learning Virginia (Virginia Affiliate of Young Audiences): Arts for Learning has a suite of virtual arts education programs for out-of-school time programs. View the offerings at: https://yav.org/program/?_theme=virtual-arts-experience
- PBS Resources for Lessons and Activities for Emergency Closures: PBS Learning Media producers and educators have come together to curate a special collection of resources organized by grade and subject area. Find videos, lesson plans, and activities that support learning at home. Create a free account to save and organize content.
- National Center for Family Learning (NCFL): NCFL has developed out-of-school time resources tailored to COVID-19. With a suite of resources, we especially love Wonderpolis. Each day, the site invites visitors to explore an intriguing question about the world around us. Each Wonder of the Day® includes a series of fun and engaging online and offline activities. Activities can be completed In as little as 30 minutes a day is translatable into more than 60 languages.
- CHoR Defenders vs COVID-19 Coloring Book: The Children's Hospital of Richmond has put together a team of experts in infectious diseases, child and adolescent psychiatry, and child life to develop a free, printable coloring book that can be used as a source for education, amusement and a mental health check-in for kids and parents/guardians.
- Flying Classroom: The Flying Classroom is a STEM program that promotes STEM learning through global expeditions which contains over engineering design challenges. The founder and leader of the Flying Classroom, Captain Barrington Irving is conducting fun STEM activities using common household items. Flying Classroom Live Sessions on Thursday afternoons from 2:00pm-2:45pm EST Join us at https://zoom.us/j/990688667 Flying Classroom Live Sessions Thursday evenings from 6:00pm-6:45pm EST Join us at https://zoom.us/j/242134007
- STEM at Home: The SLECoP is organizing a series of webinars for parents, educators, school administrators and anyone who have students in their care. These webinars are intended to help them with practical tips they can employ for how to keep their children engaged and learning with STEM at Home. https://stemecosystems.org/stemathome/
- Community Foundation COVID-19 Response Funds: Several local community foundations across Virginia have established COVID-19 response grants. These funds generally are awarded to organizations responding to the impact of COVID-19 on vunerable communities. Local Community foundations are operating for close to 20 regions of Virginia. Links to local Community Foundations can be found here.
- US Small Business Administration: Find local agencies offering assistance to small businesses.
- COVID-19 and Youth Grants: Youth Today has complied a list of open grants that fund projects related to serving youth during the pandemic.
- Children's Funding Project has released a comprehensive guide, Navigating New AND Flexible Funding Streams For Kids During COVID-19, that compiles over 30 federal funding streams that youth-serving organizations can use during COVID-19 and beyond.
Staffing and Employment Resources
- SEL for OST Educators: VPOST held two free virtual professional development days on June 2, and 9, 2020 exploring Social Emotional Learning in the out-of-school time setting.